Accounting Virtual Assistant (QBO, Ramp & Gusto)

About the Business You will be supporting a CPA who serves as CFO of a family-owned construction firm while also running a newly launched furniture retail store. The businesses are growing quickly, and the owner needs a trusted accounting partner who can take the day-to-day financial load off their plate — freeing them to focus on leadership and business development. There are also rental property entities in the mix, adding variety to the books you will manage. Overview We are seeking a meticulous and experienced Accounting Virtual Assistant to support a business owner managing finances across multiple entities. This is a full-time, long-term role for someone who can step in immediately and take confident ownership of day-to-day accounting operations with minimal supervision. This is not a generalist admin role. You must have direct, hands-on experience with QuickBooks Online, Ramp, and Gusto. If you are not already proficient in all three, this is not the right fit. Key Responsibilities **Bookkeeping & Financial Management (CORE)** * Manage day-to-day bookkeeping across multiple entities in QuickBooks Online (QBO) * Perform monthly bank and credit card reconciliations * Handle accounts payable and receivable, including vendor and supplier billing * Generate financial reports (P&L, balance sheet, cash flow) on a regular cadence * Maintain organised, audit-ready financial records and documentation **Expense & Card Management** * Administer corporate card spending and expense management via Ramp * Review and categorise transactions, enforce spend policies, and flag discrepancies * Ensure expenses sync accurately with QBO **Payroll & HR Administration** * Process payroll and manage employee records in Gusto * Support onboarding of new employees and contractors within Gusto * Manage pay schedules and ensure timely, accurate payroll runs **Reporting & Operations** * Track financial KPIs and assist with reporting as needed * Provide regular summaries and flag anything requiring the owner's attention * Handle ad hoc accounting, admin, and financial tasks as they arise Requirements (MUST-HAVE) * 3+ years of experience in a bookkeeping, accounting VA, or finance support role * Hands-on, proven proficiency in QuickBooks Online (QBO) — ESSENTIAL * Direct experience using Ramp for expense and corporate card management — ESSENTIAL * Working knowledge of Gusto for payroll processing and employee administration — ESSENTIAL * Comfortable managing finances across multiple entities simultaneously * Strong attention to detail with a high standard of accuracy * Fluent English — written and verbal * Able to work independently, take initiative, and meet deadlines without hand-holding * Available to start immediately and commit to a full-time, long-term engagement Non-Negotiables Candidates must have real, verifiable experience with all three of the following: * QuickBooks Online (QBO) * Ramp * Gusto Nice to Have * Experience supporting a U.S.-based business remotely * Familiarity with accounting for real estate or rental properties * Exposure to construction industry financials * QuickBooks ProAdvisor certification or equivalent bookkeeping qualification * Experience with other finance tools (e.g., Bill.com, Stripe, Expensify) Working Style * Comfortable managing multiple entities and varied financial tasks * Proactive — flags issues before they become problems * Trustworthy with sensitive financial data * Thrives with autonomy and clear SOPs * Early riser preferred — owner works from approximately 5:00 AM CT **Why Join Assist World?** 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM