Accounting Coordinator

Overview: The Accounting Coordinator supports all Finance Department functions including accounting system data entry, electronic accounts payable and workflow system, spreadsheet development and other tasks as assigned by the CFO. Administration-Finance: • A/P – Administer 3rd party electronic workflow systems (Concur & Yooz) including the transfer/integration of data into the accounting system and training end-users • A/P - prepare vendor payments (checks, credit card payments, wires, EFTs) • A/P – Administer 3rd party Vendor Management and workflow system (Logic Manager) to manage contract files and ensure vendor documentation is valid and up-to-date i.e. Certificates of Insurance and W-9s • A/P - Respond to inquiries and follow up on correspondence regarding A/P • A/R - Administer 3rd party billing system including preparing invoices, recording payments & preparing statements; respond to inquiries and follow up on A/R correspondence. • Prepare bank deposits including check scanning & credit card processing. • Assist with other accounting data entry including Journal Entries and importing donation data. • Assist with monthly closing process including bank reconciliations & other account reconciliations. • Prepare Annual IRS1099 forms and SAM (System for Award Management) registration. • Maintain finance department procedures manual and finance forms. • Ensure that internal control procedures and all new vendor and vendor change policies and procedures are followed; taking care to be alert to, and report, any suspicious or fraudulent activity to protect The Inn’s assets. • Coordinate Records Management Policy with Department heads, including compliance with retention & destruction schedules & document filing requirements. Other tasks as assigned by the CFO. Qualifications: Education: Bachelor’s degree required. Preference will be given to a candidate with accounting or business degree. Experience: 2 years’ experience with accounting systems including A/P and A/R required. Database management, spreadsheet and word processing required. Experience with NetSuite, Yooz, and/or Concur a plus. Skills/Traits: Must have good communication skills. Must be detail-oriented and have a positive attitude and work well in a team-oriented environment. Schedule: Official schedule is Monday – Friday. Compensation and Benefits: Target Hiring Hourly Rate: $27.88 to $29.81